Conference Planning

ISLA's Academic Conference support services are available to College of Arts and Letters faculty for events that exceed a total budget of $10,000. Please contact ISLA's Academic Events Program Manager Kristen Garvin-Podell to make an appointment right away to discuss your event. Successful planning involves taking the following steps as soon as possible:

  • Book space
  • Discuss funding options
  • Create budget proposal

Questions to review before your first appointment

  • What will your meeting look like?
  • What are the optimal spaces needed?
  • Will your group be meeting entirely in plenary or general sessions?
  • Or, will there be concurrent sessions or break-out groups? How many speakers and participants are international visitors?
  • What is unique about your conference? (e.g., simultaneous translation, technical needs, scientific needs, book exhibits, poster sessions)
  • What calendar pattern do you need?
  • Are there special events within your discipline that need to be avoided? Or linked to?
  • Does your scholarly association have policies in place that will impact your needs?
  • Where and when did this group meet last?
  • What kind of budgetary demands will there be and how is the meeting to be funded?
  • Will it be entirely supported by registration fees?
  • Is there outside funding available?
  • Are there University funds already in place?
  • What kind of assistance will you need in identifying budgetary resources for your meeting?

A 5% conference administration fee will be added to all conference budgets to help cover the many services ISLA's professional academic conference staff provides.

For more information contact Kristen Garvin-Podell (631-7291) located in 356 O'Shaughnessy Hall.