Domestic or International Travel
If your project involves domestic travel, you must submit a Domestic Travel Waiver. Please upload a signed copy of the waiver with your proposal on UrApply to expedite processing.
All UROP grant applicants whose projects involve international travel must do ALL of the following:
- Have your parents or legal guardians complete a Parental Consent Form and upload the completed form to UrApply.
- Complete the required Health Questionnaire by scheduling an appointment for a travel exam with University Health Services (UHS). You will be charged $10 for this visit (a fee will also be assessed for no-shows or late cancellations). Your personal physician can also complete the form if he/she has seen you within the past year. Please note that your physician's office is responsible for returning the signed and completed form to our office via U.S. mail. We do not accept facsimiles of this form. Do not delay scheduling your travel exam. Be sure to schedule it AT LEAST 2 months prior to departure.
STUDENTS APPROVED FOR UROP FUNDING MUST IMMEDIATELY APPLY FOR INTERNATIONAL TRAVEL APPROVAL from ND International and MUST upload a copy of their approval to UrApply WITHIN TWO BUSINESS DAYS. UROP grants will not be disbursed until international travel approval has been granted. You should check the State Department's website to see if travel warnings or alerts have been posted for the country you wish to visit. See also the Centers for Disease Control and Prevention (CDC) and the World Health Organization websites to see if there are any health risks or required/recommended vaccinations. Prior to traveling, funded students are urged to check these websites for the most current information about their destination. If your project involves international travel, you must fulfill all the requirements of NDI's travel registry within two weeks of the receipt of your award letter or risk the loss of your grant.
**Please note: Proposals involving travel to countries for which a State Department Travel warning has been issued will not be considered.
Students subsequently approved for international travel must also:
- Register with the U.S. State Department’s Smart Traveler Enrollment Program (STEP). This is a free service provided by the U.S. Government to U.S. Citizens who are traveling abroad. STEP allows you to enter information about your upcoming trip so the State Department can better assist you in an emergency.
- Obtain your HTH Insurance card. Notre Dame has partnered with HTH Worldwide for international travel insurance. After you are approved for grant funding, we will initiate and pay for your travel insurance and provide you with a travel insurance ID card prior to your departure. Additional questions about insurance can be directed to Notre Dame’s Office of Risk Management.
- You are required to notify our office as soon as you reach your destination and upon your arrival back home. If you do not already possess a cell phone which will operate in your destination country, you should look into options for obtaining cellular service. If you plan to use your own phone, please refer to the FCC's Consumer Guide to International Roaming for more information and the International Calling Provider Guide for details pertaining to specific service providers.
- Review the following International Travel Guide and Safety & Security Tips for U.S. Students Traveling Abroad.
- Review the following Mobile Device Safety article.
- Know how to contact the Embassy or State Department and the University of Notre Dame in case of an emergency.
For more information, see: NDI - Preparing to Travel Abroad and Notre Dame's Undergraduate Student International Travel Policy