UROP Proposal Requirements 

Deadline for all Winter-Break Projects: November 28, 2016

All proposals, with the exception of proposals for conference grants, must contain the following elements:  

1. A 100-200 word Abstract describing the proposed project. This abstract should introduce your project and highlight your major goals. If you need assistance in drafting this section, see Purdue Owl's instructions for writing a descriptive abstract. Proposals should be double-spaced, with one-inch margins and a minimum font size of 12.

2. A Project Description that contains the following items:    

  • An Introduction that states the proposed work’s objectives and anticipated significance in lay terms. It should describe the problem you wish to investigate, the hypothesis you want to test, and /or the creative endeavor you will undertake.  *For students developing projects in the social sciences, keep in mind the resources offered by the Center for Social Research, an academic support unit dedicated to improving the quality and efficiency of social research at Notre Dame.  
  • A Background section which provides a brief review of work which has already been done in the area of your project, together with complete references in appropriate professional style. Students should note any previous research they have personally completed or experience they have had that is relevant to their proposal.  For projects in the visual arts, music, theater or film, students may include two examples of previous work (slides, photos, audio, or video). If a website contains these materials, please provide us with the website link so that we may view/access them.
  • A Methodology section that gives a detailed description of the research methods or creative techniques you will use and includes a justification for this specific approach. How do these methods answer the questions that have been posed, test your hypothesis, or lead to the realization of a desired goal? 
  • A Schedule section that includes specific dates for the initiation and completion of each phase of the project.  A clear, detailed work schedule is especially important when applying for summer grant funding.
  • A Description of Collaboration section that explains how you and your adviser will work together on the stated problem and notes the frequency with which the two of you will meet to assess your progress. This section should also explain how the project relates to the adviser’s work. 
  • A clear Statement of Research Goals section that explains what the outcome of your work will be.  Will your project contribute to a senior thesis or course work related research paper? Do you expect to present your findings at a conference? If so, which one and when? Do you intend to submit your work for publication in a journal? Are you planning a public performance of your work?  
  • Any additional information or items which you feel are relevant to your proposal.  You may add figures, photos or graphics of any kind.

3.  A Budget that lists all materials, laboratory supplies, equipment, travel (no Uber), lodging (no Airbnb) and meal expenses that will be required to complete the project and the estimated cost of each item. ISLA allows a max. of $35/day for meals. Grant funds cannot be used for equipment such as tape recorders, video equipment or computer equipment Please itemize your expenses (for example: supplies, computer services, library or laboratory fees, photocopying, telephone, postage, and travel) and justify the need for each expense.

4.  A Letter of Recommendation from a supervising faculty member in the College of Arts & Letters (the only exception to this is for DaVinci Grant applicants who can provide a letter of recommendation from a faculty member in the College of Science or College of Engineering). Even if your project is a group effort, each member of the group must have their own letter of recommendation. Once you have designated a faculty member as a recommender on the Student Grant Network, that faculty member should receive an email with instructions for uploading their letter. The Common Application will prompt you to furnish the faculty member's netID (also known as uid) to initiate this process. DO NOT ASSUME that the part of the faculty member's email address before the “@nd.edu” is their netID. 

5.  If applicant's research involves human subjects, you must supply us with a copy of your IRB approval with applicant's name. Your project must receive IRB approval 4 weeks before your travel date, if your project involves international travel. 

6.  Required Travel Forms for domestic and/or international travel involved with your research. Domestic travel requires a completed Domestic Travel Waiver. A Parental Consent form and a completed Health Questionnaire is required for applicants planning to travel overseas. If your project involves international travel, you must fulfill all the requirements of NDI's travel registry within two weeks of the receipt of your award letter or risk the loss of your grant. 

Helpful resources for writing your proposal