UROP Grant Requirements
Human Subjects Approval (IRB)
If your research involves interaction with people (e.g., interviews, surveys, or observing non-public behavior), you must submit an application for Internal Review Board (IRB) approval. To determine if your project requires IRB approval, please review this flowchart.
The Office of Research has a new online submission form for Human Subjects Approval. Click on this link to complete your IRB application: http://or.nd.edu/compliance/on-line-protocol-submission-gateway/. If IRB approval is required, grant funding will not be disbursed until the Office of Research approves your IRB application. Questions can be sent to firstname.lastname@example.org.
If your project involves domestic travel, you must submit a Domestic Travel Waiver. Please upload a signed copy of the waiver with your proposal on UrApply to expedite processing. For more information on domestic travel, see: http://riskmanagement.nd.edu/international-travel/domestic-travel/
All UROP grant applicants whose projects involve international travel must:
- Obtain international travel approval through: http://www.nd.edu/~ois/policy/Faculty-Travel-Policy.php and upload a copy of your approval to UrApply. UROP grants will not be awarded until international travel approval has been granted. Please check the State Department's website to see if travel warnings or alerts have been posted for the country you wish to visit. See also the Centers for Disease Control and Prevention (CDC) and the World Health Organization websites to see if there are any health risks or required/recommended vaccinations. Prior to traveling, funded students are urged to check these webistes for the most current information about their destination.
- Have your parents or legal guardians complete a Parental Consent form and upload the completed form to UrApply.
- Complete the required Health Questionnaire by scheduling an appointment for a travel exam with University Health Services (UHS). A UHS health care provider will complete the form and return it to ISLA. Your personal physician can also complete the form if he/she has seen you within the past year.
- If you will not be staying at a Notre Dame facility, you also need to fill out the Supplemental International Travel Form.
**Please note: Proposals involving travel to countries for which a State Department Travel warning has been issued will not be considered.
Students subsequently approved for international travel must also:
- Register with the U.S. State Department’s Smart Traveler Enrollment Program (STEP). This is a free service provided by the U.S. Government to U.S. Citizens who are traveling abroad. STEP allows you to enter information about your upcoming trip so the State Department can better assist you in an emergency.
- Obtain your HTH Insurance card. Notre Dame has partnered with HTH Worldwide for international travel insurance. After you are approved for grant funding, we will initiate and pay for your travel insurance and provide you with a travel insurance ID card prior to your departure. Additional questions about insurance can be directed to Notre Dame’s Office of Risk Management.
- Procure a global cell phone for traveling. Since you are required to notify our office as soon as you reach your destination and upon your arrival back home, you will need a mobile device which has service in your destination country. Our office can issue you a global cell phone with an international SIM card for your travels. Cell phones can be picked up at 246 O'Shaughnessy by appointment. Our phones offer coverage in 190 countries, though, in some cases, you may need to buy a local SIM card.
- Review the following International Travel Guide and Safety & Security Tips for U.S. Students Traveling Abroad.
- Know how to contact the Embassy or State Department and the University of Notre Dame in case of an emergency.