GSRA Application Procedure

The GSRA proposal should be written in prose accessible to an educated nonspecialist reader. Clarity, critical rigor, and originality count.

Applications should include the following items through the Student Grant Network:

  • A GSRA Cover Sheet completed legibly and accurately.  Your advisor must sign off on this cover sheet. 

  • project description of no more than 3 double-spaced pages in length, 11 or 12 point font, with 1“ margins. The project description should answer the questions:

    • what question/problem does the project address?

    • how does the applicant propose to answer/solve it?

    • why does your project matter? 

  • The project description should include all of the following:

  1. An introduction that provides a statement of the proposed work's objectives and anticipated significance.

  2. A background section that gives a brief review of work/literature that has been done in the area of your project, together with complete references in appropriate professional style. Your previous research or experience pertinent to the proposal should also be noted in this section. If applying for a project in visual arts, music, theater or film, you may include two examples of previous work in the form of slides, photos, audio, or video.

  3. A methodology section that offers a detailed description of the research methods/approach or creative techniques to be used, and includes a justification for this specific approach: How will these methods answer the questions you have posed, test the hypothesis, or lead to the desired goal? You should also provide a schedule that includes specific dates for the initiation and completion of each phase of the project.

  4. A clear statement of research goals which answers the following: What will be the outcome of this work? Do you expect it to contribute to a seminar or other class-based research paper, a dissertation chapter, an exhibit? Do you expect to present your findings at a conference? If so, which one and when? Do you intend to submit your work for publication in a journal? Are you planning a public performance of your work?

  5. If you are applying for funding from other sources, you must indicate this in the proposal, specifying the amounts you have requested and the dates by which you expect to know the outcome of those applications. 

  • curriculum vitae that describes your education, work experience, etc.

  • letter of recommendation from your faculty advisor. This should be uploaded to the Student Grant Network. Applications will not be considered until the letter has been received. If the faculty advisor has been asked to write letters for more than one applicant, they may include a paragraph or numerical ranking in each letter, evaluating the relative urgency and/or importance of the student's request. We ask for this assessment because our resources are limited, and this additional input from the recommender informs the review process.

  • A budget that lists estimated costs of all materials, travel, and other expenses likely to be incurred while completing the project. The budget proposal should itemize and justify each expense. If an item is denominated in a foreign currency, please provide the USD equivalent, including the exchange rate.

  • Copy of IRB approval with applicant's name. To help determine if your project requires IRB approval, please review this flowchart. The IRB meets once a month and requires at least 10 business days before the meeting to review submitted protocols. If IRB approval is required, grant funding will not be disbursed until the Office of Research approves your IRB application. Questions regarding the necessity of IRB approval for your research may be sent to compliance@nd.edu