Planning for Success
The following questions may be helpful to review before you make first contact with the Office of Academic Conferences to start planning for your program.
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What will your meeting look like?
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What are the optimal spaces needed?
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Will your group be meeting entirely in plenary or general sessions?
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Or, will there be concurrent sessions or break-out groups? How many speakers and participants are international visitors?
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What is unique about your conference? (e.g., simultaneous translation, technical needs, scientific needs, book exhibits, poster sessions)
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What calendar pattern do you need?
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Are there special events within your discipline that need to be avoided? Or linked to?
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Does your scholarly association have policies in place that will impact your needs?
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Where and when did this group meet last?
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What kind of budgetary demands will there be and how is the meeting to be funded?
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Will it be entirely supported by registration fees?
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Is there outside funding available?
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Are there University funds already in place?
- What kind of assistance will you need in identifying budgetary resources for your meeting?
