Academic Conference Resources

Notre Dame enjoys a unique reputation among its peer institutions in hosting academic conferences and other scholarly meetings.

In an effort to encourage more of this activity, experienced professionals are available to provide assistance in all phases of planning and implementing your event. Whether this is your first effort at organizing a meeting, or you have hosted dozens of these events, our goal is to ease the burden of planning a conference so that you can relax and focus on the content of your program.

While the Notre Dame Conference Center (McKenna Hall) is a natural site for most conferences, there are increasingly other campus venues available for academic conferences. Opportunities are also available for faculty to host meetings at Notre Dame's London Centre, Dublin, Rome and other overseas sites.

As soon as you consider hosting a conference or scholarly meeting, please contact the Academic Conferences Office. It’s never too early to start planning.

 

The benefits of using the services of academic conference planning include:

 

Budget

 • Develop customized event budget and set registration fees

• Administer budget and pay all event expenses

• Process participant refunds as specified by the program

• Provide final event summary of all financial transactions

 

Facilities

 • Identify facilities, conduct site visits and manage contracts

• Negotiate hotel rates and coordinate room blocks

• Handle speaker arrangements (transportation, compensation, travel and presentation logistics)

• Work with event exhibitors and sponsors

• Administer refreshment breaks

• Coordinate all receptions, banquets, lunches and dinners

 Registration

 • Manage online, fax, mail, e-mail and in-person registrations

• Compile participant reports, including e-mail lists

• Develop, print and assemble all participant materials (nametags, confirmations, invoices and handouts)

 

On-Site

 • Identify facilities, conduct site visits and manage contracts

• Negotiate hotel rates and coordinate room blocks

• Handle speaker arrangements (transportation, compensation, travel and presentation logistics)

• Work with event exhibitors and sponsors

• Administer refreshment breaks

• Coordinate all receptions, banquets, lunches and dinners